Platform capabilities

Everything your safety file actually needs.

Built around the OHS Act, COIDA, and the practical workflows of South African safety professionals — not a generic international template.

Safety File Management

Every document your safety file requires — stored, versioned, and instantly findable. When a document expires, you'll know 30, 14, and 7 days before it does.

Key details

Document types supported

PDF, DOCX, XLSX, JPG, PNG

Max file size

50 MB per upload

Expiry monitoring

Automatic — email + WhatsApp alerts

Version history

Full audit trail of every upload

Access control

Role-based — admins, officers, site managers

What it does

Centralised storage across all sites and departments
Automatic expiry date detection and reminder scheduling
Full version history — never lose an old cert
Shared with auditors in one click, no login needed for read-only access

OHS Vault compliance dashboard on tablet

OHS Vault · Real-time compliance dashboard

OHS Vault vs. how most companies manage safety today

Excel, WhatsApp, and filing cabinets work — until an audit, an injury, or a DoL inspection makes the gaps visible.

Area

Excel / Paper / WhatsApp

OHS Vault

Expiry reminders

Manual — easy to miss

Automatic at 30, 14, 7 days — email + WhatsApp

Audit preparation

Days of scrambling through folders

One-click report, ready in seconds

Incident records

Scattered WhatsApp messages and handwritten forms

Structured trail with root cause analysis and COIDA classification

Subcontractor compliance

Email chains and manual checklists

Dedicated portal with auto-lockout on expired docs

Multi-site visibility

Separate folders per site, no overview

Single dashboard across all sites

POPIA compliance

Your responsibility to secure

Bank-grade encryption, hosted in secure cloud infrastructure

DoL readiness

Unknown until the inspector arrives

Live compliance score — always know where you stand

Built for South African legislation

Unlike international platforms adapted for local use, OHS Vault was built from the ground up with South African regulations as the foundation — not an afterthought. SAIOSH-aligned reports, COIDA-ready incident classification, and POPIA-compliant data handling are built in, not bolted on.

OHS Act 85 of 1993

Document and incident requirements

COIDA

Incident classification and reporting

SAIOSH Standards

Audit report formatting

ISO 45001

Framework alignment for certification

MHSA

Mining health & safety provisions

POPIA

Personal data handling compliance

See it with your own data

Start a free 14-day trial. Upload your existing documents on day one — no migration, no lengthy setup.

Start free trial Book a demo