For SHE Officers · Safety Managers · HR Leads · Site Supervisors
Stop managing safety with folders and spreadsheets.
OHS Vault organises your compliance documents, tracks every expiry date automatically, and produces audit-ready reports when you need them.
Trusted by safety professionals across key industries
Paper files, shared drives, WhatsApp threads — the old way costs you at audit time.
If a DoL inspector walked in tomorrow, how long would it take to produce your safety file?
Most safety files fail audits not because the work wasn't done — but because the documentation wasn't in order. Three problems come up every time.
Expired certificates nobody noticed
Training certs, medicals, and equipment calibrations all have different expiry dates. One expired cert can fail an entire audit.
Documents scattered across email and WhatsApp
When something is needed urgently, nobody knows where the latest version lives.
Incidents with no paper trail
COIDA claims require documented corrective action. WhatsApp screenshots don't hold up under scrutiny.
From mining to construction to manufacturing — built for the realities of South African workplace safety.
How OHS Vault works
Three things that used to require a full-time safety admin. Done automatically.
Upload your existing documents
Drag in your files — OHS Vault organises them by category, site, and expiry date. No starting from scratch.
Automatic expiry tracking
Every expiry date is monitored. Notifications go out at 30, 14, and 7 days before anything lapses — email or WhatsApp — to whoever needs to act.
One-click audit reports
When an inspector or audit is due, generate a complete compliance report in seconds. Formatted and ready to hand over.
Everything a SHE officer needs, built for South African compliance
Not a generic international platform retrofitted for local regulations. Built around the OHS Act, COIDA, and the practical realities of South African workplaces.
- Document management with version control and expiry tracking
- Incident logging and corrective action workflows
- Employee training matrix and digital certificate storage
- PPE issuance records and inspection logs
- Risk assessments and hazard register
- Subcontractor compliance portal and document approval
- Chemical register with SDS/MSDS expiry monitoring
- Audit scheduling, scoring, and full report generation
- Multi-site support — one dashboard across all locations
- Role-based access: SHE officer, site manager, HR, auditor
Compliance item types
47+
Certs, medicals, calibrations & more
Free trial
14 days
No credit card required
Ready to sort out your safety file?
Setup takes around 15 minutes. Start uploading your existing documents immediately — no migration, no lengthy onboarding.